There is no one-size-fits-all approach to the structure of board committees. Committees should be organized to fit the distinct needs of their board and institution. Yet with more than 100 years of collective experience association management expertise, the Management HQ team offers this advice to support high-performing committees:
1. Take Meeting Minutes:
“While recordings are helpful, keeping them after transcription can also increase liability. It is also best to have agreement by leaderships in terms the depth and level of detail to be included in minutes/notes so this does not become an issue.” Jim Murphy, MHQ, NARA Executive Director
2. Define Committee Roles:
“Committees should have a description and objective, and their mission should align with the mission of the association. This can help provide guidance to committees on their responsibilities.” Kate Cole, MHQ, Account Coordinator
3. Report to Association Leadership:
“Keep reports regular, concise and data driven. Come up with a standard report and identify key reporting areas.” Jim Murphy, MHQ, NARA Executive Director
4. Navigate Board Change:
“Anticipate change, whenever possible. Create a process and materials for new board member orientation, as well as a process for members who are transitioning off the board.” Dara Rudick, MHQ, CEO & Founder
5. Align Committees:
“Identify and share across committees the role, purpose and goals for each committee. Determine a central point to coordinate communication and identify collaboration opportunities between committees.” Ashley Driste, MHQ, Events Manager
6. Retain & Attract Members:
“Understanding the priorities of an organization is important. Is it more important to use membership as a revenue source, or to be representative of a targeted group? This decision can help drive how membership is structured and priced. Once the group determines pricing, they can identify the needs and interest of the membership group. They can then meet those needs and deliver membership benefits to entice and retain these hard-earned members.” Jim Murphy, MHQ, NARA Executive Director
